How to Perform an Equipment Inventory
Yearly Administrative Review
At lease biannually, the University of California requires departments to conduct a physical inventory of all equipment with a cost greater than $5,000. Departments are also responsible for maintaining the status of non-inventorial departmental assets.
You may access a complete equipment inventory list at any time through the Asset Management System (AMS). Under the reports tab, choose Equipment Inventory Listing by Custody Code.
In addition to University-required inventories, Equipment Management performs random sample audits of inventory by visiting your department and viewing equipment. If your department is chosen for an audit, Equipment Management will notify you in advance.
For more information on inventorial equipment, please see Equipment Management Business and Finance Bulletin 29 (Bus-29) and 38 (Bus-38).
|What to do||How to do it|
1. Review your department’s inventory list.
2. Complete the inventory.
3. Make the changes in AMS.
4. Notify Equipment Management that the inventory has been completed.