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New to UCLA

The goal of the UCLA Campus Purchasing is to acquire (buy, lease, rent, or lease-purchase) goods and services our UCLA departments need at the lowest economical cost consistent with quality and time considerations. We research markets for new products, ideas and efficient sources, which will result in cost savings and improved patient care, academic programs and research. 

Vendor Presentation

How to Become a Vendor with UCLA

Click each step to learn more:

  1. Check UCLA requirements and Accepted Products & Services List
  2. Submit documents online
  3. Find an opportunity and submit a bid
  4. Win the bid and get your first PO
  5. Electronic Invoicing

 

1. Check UCLA Requirements & Accepted Products & Services List

This step is to verify your qualifications to become a vendor with UCLA and to ensure you have correct goods and services that UCLA purchases.

Additionally, please review:

 

2. Submit Documents Online

Please prepare the following:

Please send above mentioned documents to:

UCLA Campus Purchasing, Attn: UCLA Small Business Office
10920 Wilshire Boulevard, Suite 650
Los Angeles, CA 90024-6508
Email: [email protected] 
Fax: (310) 794-8020

Campus Purchasing will acknowledge the receipt of your documents.

 

3. Find an Opportunity & Submit a Bid

Purchasing at UCLA is decentralized. For business opportunities below $100,000, you will be invited to participate in the bidding process as opportunities present themselves.

For business opportunities over $100,000,  browse postings on UCLA's Public Bidding Site.  Registration is free on CalUSource.

The bidder is responsible for contacting the buyer listed on the bid to obtain all information related to the particular solicitation. Email the Campus Purchasing buyer identified to register to receive more information or notices regarding a particular Requests for Quotation (RFQ), Requests for Proposal (RFP) or Requests for Information (RFI). Indicate the title or number of the solicitation and provide your name, company name, mailing address, phone, fax and email address.

Bid documents are only available on CalUSource. Bids in paper, fax and email submissions will not be accepted. Campus Purchasing must receive bids on or before the specified bid closing date and time.

Note: Requests for Quotation (RFQ), Requests for Proposal (RFP) and Requests for Information (RFI) appearing online may be incomplete. Drawings and specifications may not be included as part of the bid document. Addenda and other notices issued after the initial publication of the solicitation may not be posted on this web page. We do not maintain a bidders list for future bids. Please check this website regularly for new opportunities.

Please read more about proposed amendments to competitive bidding requirements.

4. Win the Bid & get Your First PO

When you win a bid and/or receive a request for your product or service from a UCLA department, you will be set up in BruinBuy as a vendor. The process is initiated by the buyer and completed by UCLA Accounts Payable. You must submit a separate W-9 form and EFT form to be assigned a VCK, Vendor ID number. A requisition will be created by the departmental buyer and then approved by the Campus Purchasing department, which will result in the Purchase Order. The next step is to register on the Self-Service Vendor Invoice Portal, which is only accessible when you have your first PO number.

5. Electronic invoicing

If you are interested in paperless invoice submission instead of paper submission, UCLA has three methods for vendors to submit invoices electronically: the Vendor Invoice Portal (ViP), UCLA’s Transcepta Portal, and EDI. For more information, please refer to our Electronic Invoicing page.

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