Vendors Required to Submit W-9


When possible, it is best to use the many existing vendors and contracts that have already been established by the University. However, if a new vendor is needed for a unique product or service, departments must submit a new vendor setup request in BruinBuy.

Purchasing and Accounts Payable require that new vendors upload a current, signed and dated W-9 form directly to a secure web service at:

Vendors will enter their names as they appear on their W-9s; enter their DBA names if applicable; add the vendor set-up request QUE numbers if they have this information available to help expedite processing; and finally upload PDF versions of their W-9s. Once received, the setup process can take 3 to 5 business days to complete.