The Vendor Invoice Portal (ViP)
The Vendor Invoice Portal (ViP) is an automated invoicing solution available to vendors not currently utilizing Electronic Data Interchange (EDI) for their invoicing needs. Vendors submitting four or more invoices annually are expected to submit them electronically. The ViP allows vendors to submit invoices via the Internet, as well as to check the status of uploaded invoices. Vendors may upload invoices by submitting an Excel spreadsheet (a downloadable template is available), CSV file, XML file or by manually entering invoice information directly onto a webpage located within the ViP.
Suppliers must have a valid UCLA Purchase Order (PO) to create the invoice from and must match this information exactly when submitting an invoice. Please note this is for the main campus (not the Medical Center Accounts Payable) and the PO format is: 1234ABC123 or 1234ABC12345.
To begin testing, please create a UCLA Logon ID and request access to our lab region and live region of the ViP.
UCLA Logon IDs can be created here: https://accounts.iam.ucla.edu
The lab site is: https://lab.aps.it.ucla.edu/sws
The live site is: https://www.aps.it.ucla.edu/sws